It is a common problem – what to do with W2s that have been returned. The law does not specifically address this issue. The IRS’s only requirement is that all W2s that are returned must be kept on file for 4 years. In many organizations it is a best practice to do the following when a W2 is

• Photocopy the envelope that was returned. This gives you information on the original postmark date as well as what the postal service is saying (no forwarding address etc). The original date it was mailed is important to show that the W2 was […]

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