General Recordkeeping Requirements For Employees – VA

VIRGINIA

Name and Address 

  –  

Occupation 

  –  

Pay Rate 

  – 

Wage per week or pay period 

  – 

Hours per day or week 

  – 

Deductions per Pay Period 

  – 

Conditions of Employment 

  – 

Length of time records must be preserved 

  – 

Citations to Authority 

  -No statutory requirement 

RECORDKEEPING REQUIREMENTS FOR MINORS 

State Laws may not specifically require employers to keep data specifically on minors, although general recordkeeping requirements on the federal level may call for maintenance of that data. 

Address 

  No 

Hours per day or week 

  No  

Time Starting, Ending Work/Meals 

  Yes  

Wages 

  No  

Other Requirements 

Keep records for preceding 12 months for one year from the date of the minors latest work period. Special requirements exist for minors under age 16 employed in agriculture. 

Work Permit or Age Certificate Required 

Yes. Part-time employment certificate permits minors 14 or 15 to work during vacations, and work-training certificate permits minors 14 or 15 to work during school hours.   

Citations to Authority – Click on link to view statute: 

VA Code Ann § 40.1-81.1 

Records to be kept by employers – minors 

VA Code Ann § 40.1-84  

Employment certificate required 

VA Code Ann § 40.1-87  

Vacation/part-time employment certificate 

VA Code Ann § 40.1-88  

Work-training certificate