General Recordkeeping Requirements For Employees – NY
NEW YORK
Name and Address
Yes
Occupation
No
Pay Rate
Yes
Wage per week or pay period
Yes
Hours per day or week
Yes
Deductions per Pay Period
Yes
Conditions of Employment
No
Length of time records must be preserved
6 years
RECORDKEEPING REQUIREMENTS FOR MINORS
State Laws may not specifically require employers to keep data specifically on minors, although general recordkeeping requirements on the federal level may call for maintenance of that data.
Address
Yes, for 6 years
Hours per day or week
Yes, for 6 years
Time Starting, Ending Work/Meals
No
Wages
No
Other Requirements
Post schedule of hours for minors, including starting and stopping times and the amount of time allowed for meals.
Work Permit or Age Certificate Required
Yes. For workers age 18-25, employer must retain proof of age. A nonfactory employment certificate maybe issued to a minor age 14 or 15 who attends day school, and a general employment certificate may be issued to minors who are 16 or 17, or who have graduated from a 4 year high school.
Citations to Authority – Click link to view statute:
Records of employers*
Employment of minors; 14-15 years of age
Employment of minors; 16-17 years of age
Duties of employers
Employment of minors; 14-17; disability
Posting of hours
*Note: Additional data may be required by the commissioner of labor